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PUBLIC RELATIONS

PR Fundamentals

Journalism Etiquette & Ethics

How to Think Like a Journalist and Spot a Story

Why This Matters

Building credibility with journalists requires understanding how they operate — respecting their time, their role, and the boundaries between PR and journalism.

Founder's Point of View

As a founder, you’re often your company’s spokesperson. Every interaction with a reporter shapes your reputation. Journalists are not your marketing team; they serve their audience first. Respecting deadlines, being transparent, and avoiding “pay-for-play” traps not only increases your odds of coverage but also builds long-term trust that pays off over years, not just one news cycle.

Overview

Good PR isn’t just about getting attention—it’s about becoming a reliable, credible source. Journalists work under pressure, often receiving hundreds of pitches each week. To stand out, you need to respect their process and maintain ethical boundaries.

Key principles include:
- Truth and accuracy – don’t exaggerate claims or spin numbers, as errors damage credibility
- Timeliness – respond quickly to requests and respect deadlines
- Transparency – disclose conflicts of interest and avoid undisclosed pay-for-play arrangements
- Respect – be courteous, concise, and recognize journalists’ independence from your brand

Founders who understand these values are far more likely to earn repeat coverage. When you position yourself as a helpful, responsive partner—not a pushy self-promoter—you build relationships that last across publications, beats, and even career moves.

Key Actions to Take

- Understand key journalism values (truth, timeliness, transparency)
- Respect deadlines and avoid “pay-to-play” unless it’s clearly disclosed
- Respond promptly and honestly to media requests
- Treat journalists as long-term partners, not transactional contacts

Metrics
  • Media response rate (time to reply to journalist requests)

  • Return coverage (journalists quoting you again)

  • Sentiment of coverage (positive, neutral, negative)

Examples
  • A startup founder replies to a last-minute reporter request within hours, providing clear data and quotes that land them in a national story

  • A SaaS CEO follows up quickly with a correction after sharing a flawed statistic, strengthening trust with the journalist for future opportunities

Tools
  • Journalist research: Cision, MuckRack, Anewstip (paid) + Google News, LinkedIn (free)

  • Media request alerts: HARO/Connectively, Qwoted (paid/limited free) + Twitter/X journalist calls (free)

  • Coverage tracking (tone & accuracy): Meltwater, Brandwatch (paid) + manual sentiment analysis in Sheets (free)

Optional Assets

- Media conduct guidelines for your team
- Outreach email templates based on ethical best practices
- Journalist do/don’t list (internal)

Pro Tips

Be a resource, not just a pitch. Reporters will appreciate your support, which can generate a positive long-term relationship. 

Don't Make These Mistakes
  • No researching a reporter's beat or past coverage

  • Repeatedly pitching any reporter without a response

  • Expecting journalists to write promotional content

  • Offering payment or perks in exchange for coverage

Fractional Executives

© 2025 MINDPOP Group

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