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DESIGN

Tools and Systems to Get Started

Website & Product Analytics Tools

You don’t need a data science team to track how users engage with your site or product. This section helps you choose lightweight, founder-friendly tools for behavior tracking and engagement insights.

Why it's Important
  • Reveals how users are actually using your product.

  • Helps identify drop-offs and friction points.

  • Validates marketing efforts by tracking conversion paths.

  • Powers onboarding improvements.

  • Makes testing and iteration faster and more targeted.

How to Implement
  • Set up GA4 for basic traffic, source, and funnel data.

  • Add event tracking using Mixpanel or Amplitude (signup, click, action).

  • Connect product analytics to onboarding flows and feature usage.

  • Use screen recordings or heatmaps (Hotjar, FullStory) to observe UX issues.

  • Track conversions by source (e.g., email, social, organic).

  • Regularly review events to ensure they reflect actual behaviors.

  • Build segments (e.g., new users, active users, churn risk) for deeper insight.

Available Workshops
  • Event Mapping Workshop: Define what behaviors to track (signup, click).

  • Conversion Funnel Review: Analyze drop-off points.

  • Session Replay Deep Dive: Watch 10 sessions and log friction points.

  • Behavior Tagging Sprint: Label key user actions by intent (explore, convert).

  • Dashboard Design Jam: Build your first “engagement at a glance” report.

  • Segmentation Drill: Create and name 3 high-value user segments.

Deliverables
  • Installed and configured GA4 and Mixpanel/Amplitude.

  • Behavior tracking plan (events, labels, segments).

  • Conversion funnel report for onboarding or checkout.

  • Heatmap/screen recording repository.

  • Engagement dashboard view shared weekly.

How to Measure
  • % of user events tracked vs. plan.

  • Conversion rates by funnel step.

  • Time to activate (e.g., from signup to “aha” moment).

  • Drop-off reasons identified and addressed.

  • Dashboard usage by team members.

Real-World Examples

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Miro

Used product analytics to pinpoint when collaboration clicks for new users.

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Airtable

Monitored onboarding usage to reduce time-to-value.

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Gusto

Leveraged screen recordings to improve small-biz onboarding.

Get It Right
  • Track only what you’ll act on.

  • Use screen recordings to support numbers.

  • Define your “aha” moment and measure toward it.

  • Segment users to personalize insights.

  • Review weekly as part of growth meetings.

Don't Make These Mistakes
  • Tracking too many meaningless events.

  • Forgetting to validate that events are firing.

  • Relying only on pageviews or vanity metrics.

  • Not integrating with your CRM or marketing tools.

  • Ignoring user behavior post-signup.

Fractional Executives

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