Design Requirements
Writing Design Requirements for Multi-Step Workflows
This prompt helps product managers create design requirements to guide designers in building wireframes for multi-step workflows. It focuses on breaking down complex processes into intuitive and user-friendly steps that align with product goals and user needs.
Responsible:
Product Management
Accountable, Informed or Consulted:
Product, Design
THE PREP
Creating effective prompts involves tailoring them with detailed, relevant information and uploading documents that provide the best context. Prompts act as a framework to guide the response, but specificity and customization ensure the most accurate and helpful results. Use these prep tips to get the most out of this prompt:
Analyze user needs and pain points for the specific workflow.
Define the goals and expected outcomes for each step in the process.
Align with engineering and design teams on technical feasibility.
THE PROMPT
Help create detailed design requirements for wireframes that define a multi-step workflow in [specific feature or product]. Focus on:
Workflow Goals: Clearly describing the purpose of the workflow, such as enabling users to complete a form, make a purchase, or configure a setting.
Step-by-Step Breakdown: Outlining each step in the process, including its objective, required user inputs, and expected outcomes.
Key Interactions: Highlighting critical actions users need to perform, such as clicking, typing, or selecting, and any necessary feedback like progress indicators or error messages.
User Challenges: Identifying potential pain points or confusion in the workflow that the design should address.
Success Metrics: Specifying how to measure the workflow’s success, such as completion rates, error reduction, or time on task.
Provide recommendations for organizing the design requirements, including tools for visualizing workflows (e.g., journey maps, flowcharts). If additional details about the workflow’s purpose or constraints are needed, ask clarifying questions to refine the document.
Bonus Add-On Prompts
Propose methods for documenting user feedback and improvements for each workflow step.
Suggest techniques for validating the intuitiveness of the workflow during wireframe reviews.
Highlight strategies for integrating progress indicators and recovery options in multi-step workflows.
Use AI responsibly by verifying its outputs, as it may occasionally generate inaccurate or incomplete information. Treat AI as a tool to support your decision-making, ensuring human oversight and professional judgment for critical or sensitive use cases.
SUGGESTIONS TO IMPROVE
Focus on workflows for specific use cases, such as onboarding or checkout.
Include methods for documenting edge cases or error handling in the workflow.
Propose ways to validate workflow steps with usability testing during wireframe reviews.
Highlight tools for prototyping and testing multi-step workflows before finalizing the design.
Add suggestions for ensuring accessibility across all workflow steps.
WHEN TO USE
To guide the design of complex, multi-step processes in a product.
During the planning phase of workflows requiring detailed interactions and feedback.
When improving an existing workflow to enhance usability and efficiency.
WHEN NOT TO USE
If the workflow is a single-step or simple process requiring minimal user interaction.
When the purpose of the workflow is undefined or in the early ideation stage.