Company Culture Initiatives
Implementing Monthly Culture Check-Ins to Foster Engagement
This prompt helps HR teams create a plan for monthly culture check-ins to gather feedback and promote ongoing alignment with company values. It focuses on building a feedback loop, identifying challenges, and fostering a sense of belonging among employees.
Responsible:
HR/Recruiting
Accountable, Informed or Consulted:
HR, Leadership, Operations
THE PREP
Creating effective prompts involves tailoring them with detailed, relevant information and uploading documents that provide the best context. Prompts act as a framework to guide the response, but specificity and customization ensure the most accurate and helpful results. Use these prep tips to get the most out of this prompt:
Prepare a set of questions or prompts aligned with company values and engagement goals.
Set up a feedback collection system, such as Google Forms, Slack, or Miro boards.
Communicate the purpose of the check-ins to employees and leadership to ensure participation.
THE PROMPT
Help design a plan for monthly culture check-ins at [specific software startup] to gather employee feedback, strengthen alignment with company values, and foster a sense of belonging. Focus on:
Check-In Format: Recommending a structure, such as, ‘Host 30-minute sessions with small groups or teams, using guided questions to discuss how employees experience company culture.’
Key Topics: Suggesting focus areas, like, ‘Explore topics such as teamwork, inclusivity, recognition, and how well the company’s values are reflected in day-to-day work.’
Feedback Collection: Including tools and methods, such as, ‘Use digital forms or live discussions to gather qualitative and quantitative feedback on cultural alignment.’
Actionable Follow-Ups: Proposing ways to act, such as, ‘Summarize insights from check-ins and communicate action plans to address common themes or concerns.’
Incorporating Insights: Recommending integration strategies, such as, ‘Use feedback from culture check-ins to inform future initiatives, policies, or team-building activities.’
Provide a structured plan for implementing and maintaining monthly culture check-ins to keep employees engaged and aligned with company values. If additional details about team dynamics or focus areas are needed, ask clarifying questions to refine the plan.
Bonus Add-On Prompts
Propose strategies for rotating themes during monthly check-ins to keep conversations fresh and relevant.
Suggest methods for engaging remote and hybrid employees in culture check-ins.
Highlight techniques for using check-in insights to shape quarterly or annual culture initiatives.
Use AI responsibly by verifying its outputs, as it may occasionally generate inaccurate or incomplete information. Treat AI as a tool to support your decision-making, ensuring human oversight and professional judgment for critical or sensitive use cases.
SUGGESTIONS TO IMPROVE
Focus on specific teams or departments for tailored culture check-ins.
Include tips for alternating between formal discussions and casual check-ins.
Propose ways to link check-ins with ongoing culture initiatives, like diversity programs.
Highlight tools for visualizing feedback trends, such as dashboards or word clouds.
Add suggestions for recognizing teams that consistently contribute to cultural improvement.
WHEN TO USE
To maintain a pulse on cultural alignment and employee engagement.
During periods of growth or change to ensure cultural consistency.
To proactively address employee concerns before they escalate.
WHEN NOT TO USE
For organizations with limited resources to act on regular feedback.
If cultural priorities or values are not clearly communicated to employees.